Please note that only a limited number of dormitory slots will be made available still this year due to the continuing risks of Coronavirus infection in shared/congregate housing.

Those who plan to apply must be willing to follow health protocols and to have their movements inside the residence halls and within the UP campus closely monitored.

The Dormitory Admissions Committee (DAC), composed of the Vice Chancellor for Student Affairs, the Director of the Office of Student Housing, selected faculty members from different colleges,  and the Chair of the University Student Council, will evaluate applicants.

FREQUENTLY ASKED QUESTIONS

Who can apply for a residence hall slot?

Residence hall accommodations for SY 2022-2023 are exclusively for bona fide students, faculty, and staff of the University of the Philippines Diliman. Due to the limited number of slots, not all qualified applicants can be accommodated in the residence halls.

 

What’s the difference between Reapplication and Readmission found in the DormApp portal?

Reapplication applies to dormers during AY 2021-2022 who are interested in a slot for AY 2022-2023

Readmission applies to students who were dormers prior to AY 2021-2022 who are interested in a slot for AY 2022-2023

 

What do I need to access the online application?

A new student (i.e., freshman, transferee, cross-enrollee) needs to use their student number (include the dash symbol: e.g., 2022-12345) and their PIN as password to log in.

A continuing student needs to log in using their DILNET Account.

 

What are the basic requirements for admission in a UP Diliman residence hall?

Student applicants must, as per the 2010 General Guidelines on Accommodation in UP Diliman Residence Hall: 

  • Have a good scholastic standing, or a final grade of “3” or higher in at least 75% of the total number of academic units in which they registered in the previous semester. This requirement does not apply to freshmen applicants.
  • Have the minimum academic load prescribed by university policies for the Academic Year 2022-2023. This will be a prerequisite to checking in. 
  • Have a good track record during the previous stay in UP Diliman residence hall, for those applying for readmission.

 

I wish to stay in the dorm for the whole school year. What documents do I need to submit with my application?

A student applying for a UP Diliman dorm slot must submit proof of income and other supporting documents

SITUATION PROOF OF INCOME
If applicant’s parents work Submit ANY of the following: Each parent’s 2021 Income Tax Return (ITR) or their Joint ITR Latest copy of each parent’s pay slip Certificate of employment of each parent, with income stated, issued within the last 6 months If parent is an OFW: Latest copy of OFW parent’s contract or certificate of employment, with income issued within the last 6 months 
2. If applicant’s parent/s don’t have Income Tax Return (ITR) forms 2306 and/or 1701 Submit ANY of the following: Tax Exemption Certificate from BIR specifically stating that parents are exempted from filing an income tax return because they do not have a taxable income. Certificate of Indigency issued by the barangay or local government office
3. If applicant is working/self-supporting Submit ANY of the following: 2021 ITR Latest copy of pay slip Certificate of employment, with income stated, issued within the last 6 months Affidavit or any proof of self-support (for undergraduate students only)Any proof of income, issue within the last 6 months
4. If applicant is dependent on someone other than their parents Submit the 2021 ITR of the person/s financing one’s education
5. If applicant is under a scholarship Submit a certification of scholarship

*Additional documentary requirement for applicants who are continuing UP Diliman students: True Copy of Grades (TCG) OR a CRS printout that includes grades for 1st and 2nd semester of SY 2021-2022, with GWA indicated

*For UP Diliman dormers for SY 2021-2022, an online clearance of the Dorm Manager/Officer-in-Charge.

*Please note that prior to checking in, accepted residents will be required to submit their Form5/5A for the First Semester of A.Y. 2022-2023. Lack of Form 5/5A will result in forfeiture of the dorm slot.

A faculty member enrolled in a graduate program in UP Diliman who is interested in applying for a dorm slot must submit a letter signed by their immediate supervisor/the head of their unit certifying that they are teaching full-time at UP Diliman. Applicant may submit this to dormapp.upd@up.edu.ph beginning August 8, 2022 for early processing.

*Additional documentary requirement if faculty is a continuing graduate student: True Copy of Grades (TCG) OR a CRS printout that includes grades previous semester/s, with GWA indicated.

*Please note that prior to checking in, accepted residents will be required to submit their Form5/5A for the First Semester of A.Y. 2022-2023. Lack of Form 5/5A will result in forfeiture of the dorm slot.

Staff applicants must submit an endorsement letter signed by their immediate supervisor and the head of their unit to dormapp.upd@up.edu.ph. Staff applicants may submit this beginning August 8, 2022 for early processing.

 

I wish to stay in the dorm for only a few weeks or a month or so. What documents do I need to submit with my application?

Transients need to submit the following:

  1. Your Form 5, as proof of enrollment
  2. Certification from your college that you are required to attend at least one face-to-face class during the duration of your stay in the dorm. 
    • Note: This is not required IF your college has already submitted a list of their students attending F2F classes to the Office of Student Housing. 
  3. Proof of payment submitted via e-mail to the dorm management 1-2 days before your approved check-in date. 
  4.  

Can I submit an incomplete set of requirements before the deadline and complete it beyond the deadline?

For students applying for a yearlong slot, only the late submission of a student’s Form 5 for the 1st semester, SY 2022-2023 will be allowed. 

For transient applicants, your application will be processed only when the requirements are complete.

 

I wish to stay in the dorm for one school year but cannot submit my parents’ recent ITR on time. Can I submit a previous ITR instead?

No. Only the 2021 ITR will be accepted. 

 

How will my application be evaluated?

For applicants staying the whole school year: Dorm applicants will be evaluated based on place of origin (40 points) and income bracket (60 points). In case of a tie, the income will be the basis for breaking the tie. In case of a further tie, the General Weighted Average (GWA) shall be used as basis for breaking the tie. Applicants will be ranked according to their total points and their residence hall preference. 

 

Is late application allowed for those applying for a full year slot?

No. 

 

Can I send my requirements through e-mail?

No. For students, please submit all requirements via http://www.dormapplication.upd.edu.ph

 

I was not admitted.  What could be the reason? 

Either there are no more slots available, or you submitted incomplete and/or incorrect documents.

 

I was not admitted.  Can I appeal?

Yes. Submit an appeal letter addressed to the Dormitory Application Committee headed by Vice Chancellor Louise Jashil Sonido, and email it to dormapp.upd@up.edu.ph. Note that submission of letter does not guarantee granting of the appeal.

 

I was admitted, and I want to transfer to another residence hall.  What should I do?

Applicant may submit a letter of request for transfer with justification to the Dormitory Application Committee headed by Vice Chancellor Louise Jashil Sonido, and email it to dormapp.upd@up.edu.ph. Note that a request letter does not guarantee approval of the request.

 

I am a foreign student admitted in UP Diliman. Can I apply for a dorm slot? 

Yes you can, whether you are a regular or an exchange student. For first-time applicants, submit the following requirements: 

  1. Form 5 for the semester they are applying for, as proof of enrollment
  2. Have the minimum academic load prescribed by university policies for the Academic Year 2022-2023. This will be a prerequisite to checking in. 

Additional requirements for those applying for readmission in the dorms: 

  1. Have good scholastic standing as defined by the University. A student is in good scholastic standing if at the end of the semester s/he obtains a final grade of “3” or higher in at least 75% of the total number of academic units in which s/he is registered. (Faculty Manual, December 2003).
  2. Exhibited good behavior in their previous stay in the residence hall, i.e., did not violate any of the dorm guidelines

Note: A Filipino citizen whose permanent residence is outside the Philippines will be considered a foreign applicant.

 

What is “online clearance”?

Online clearance is done by the Dormitory Manager upon checkout of a dormer. Only residents who were in the residence hall anytime during SY 2021-2022 will have online clearance.

 

What are the existing health protocols in the residence halls?

Due to the Covid-19 pandemic, every UP Diliman residence hall is implementing The New Normal Guidelines for UPD Residence Halls (2022) to ensure not just the cleanliness and orderliness of its premises, but also its sanitation and safety from community transmission.

These guidelines are consistent with the 2010 Rules and Regulation Governing Residence

Halls in UP Diliman, the 2012 Code of Student Conduct of UP Diliman, the Residence

Hall Agreement, the latest UP Diliman COVID-19 Taskforce Circular, and the Philippine Genome Center Institutional Guidelines for the Implementation of COVID-19 Surveillance. 

Go to  New Normal Guidelines for UPD Residence Hall (Click here)

Additionally, the following services have been migrated online:

  1. Dorm application
  2. Submission of check-in requirements
  3. Payments
  4. Dorm clearance
  5. Submission of check-out requirements
  6. Submission of appeals
  7. Tagging/untagging of accountabilities

Application for transient stay in a UPD dormitory is open to UPD students who only need accommodations for a minimum of one (1) week to a maximum of two (2) months during the academic year. 

 

Who may apply for transient accommodations?

UPD students enrolled in a course with identified face-to-face components for AY 2022-2023 may apply. They will be given priority over faculty and staff applicants. 

 

What do I need to access the online application?

  1. Your Form 5, as proof of enrollment; and
  2. Certification from your college that you are required to attend at least one face-to-face class during the duration of your stay in the dorm. Note: This is not required IF your college has already submitted a list of their students attending F2F classes to the Office of Student Housing.

Once the dorm management sends you an email confirming your booking, please send your proof of payment 1-2 days before your approved check-in date.

How are applications evaluated?

Applications will be processed on a first come, first served basis, regardless if the applicant is an undergraduate or a graduate student. 

 

What are the basic requirements for transient accommodations in a UP Diliman residence hall?

  1. Your Form 5, as proof of enrollment
  2. Certification from your college that you are required to attend at least one face-to-face class during the duration of your stay in the dorm. Note: This is not required IF your college has already submitted a list of their students attending F2F classes to the Office of Student Housing. 
  3. Proof of payment submitted via e-mail to the dorm management 1-2 days before your approved check-in date. 

 

Will my application be processed even if I submit an incomplete set of requirements?

No. Your application will be processed only when the requirements are complete.

 

Can I send the basic requirements through email?

No. Please submit all requirements via the transient application module at  http://www.dormapplication.upd.edu.ph

 

Is there a check-in and a checkout time?
Official check-in is from 2-5 PM.
Official checkout is from 9-11AM.

 

I was not admitted.  What could be the reason? 

Either there are no more slots available or you submitted incomplete and/or incorrect documents.

 

Which dorms are available for transients?

Only Kamia and Molave Residence Halls are accepting transient residents. Kamia will accommodate female residents while Molave will be for male residents. 

 

I am a foreign student admitted in UP Diliman. May I apply for transient accommodations? 

Yes. Foreign students may apply for transient accommodation via the Dorm.App (https://dormapplication.upd.edu.ph/). Submit the following requirements: 

  1. Your Form 5, as proof of enrollment
  2. Certification from your college that you are required to attend at least one face-to-face class during the duration of your stay in the dorm. Note: This is not required IF your college has already submitted a list of their students attending F2F classes to OSH. 
  3. Proof of payment submitted to the dorm management via email 1-2 days before your approved check-in date.

 

What is the confirmation process?

Once you book via:

Kamia (Female): Kamia Transient Booking
Molave (Male):  Molave Transient Booking

you will receive an email from the dorm management confirming your reservations within 2-3 days. Email will also include instructions on what to do next. In case you have not received any notice, please email the appropriate dorm management: 

 

For male applicants, email Molave RH at molaveresidencehall.upd@up.edu.ph 

For female applicants, email Kamia RH at kamiaresidencehall.upd@up.edu.ph

 

How early am I allowed to book?

You may make reservations as early as one month before the anticipated first day of your stay in the dorm. You cannot book earlier. Try not to book too close to the dates that you need to be on campus, too–there’s a higher probability that slots will no longer be available. 

 

How much is the transient fee?

Below are the rates, inclusive of electricity and water bills:

 

One-week stay (7 days)

Php 200 

Two-week stay (8-14 days)

Php 300

Three-week stay (15-21 days)

Php 400

One-month stay (22-31 days)

Php 500

 

How do I pay for the transient fee?

The resident will receive a billing statement from the dorm management via email once booking is confirmed. 

 

Residents are highly encouraged to settle their fees online through Landbank Linkbiz. They also have the option to pay via  face-to-face payment. A copy of their billing statement and official receipt must be submitted to the dorm management via email 1-2 days before the scheduled check-in date. 

 

Are there other fees to be paid aside from the transient fee?

If you choose to avail of the drinking water provided in the dorm, there will be an additional fee of Php 150/month, to be paid to the dormitory management in cash. The amount will be prorated if you are staying less than a month. 

 

Prior to checkout, the dorm management will conduct an inspection of the room you used as well as of the bathroom assigned to you. Any loss or damage caused to the dorm’s property during your stay will incur necessary replacement and/or repair charges.

 

What appliances am I allowed to bring inside the dorm?

The only appliances you are allowed to bring in the dorm are the following: electric fan, cellphone, laptop, personal computer, printer, and study lamp. All other electrical appliances such as perming iron, hair blower, clothes iron, and garment steamer are not allowed. Unauthorized appliances brought in during the check-in period will be temporarily placed in storage by the dorm management and will only be released upon check out.

 

Will I be provided with beddings?

No beddings will be provided. Please bring your own.

 

Could I wash my clothes in the dorm?

There is no provision for washing clothes and beddings in the residence hall. Only undergarments may be washed in the dorm. Bring your laundry to a commercial laundromat (Note: There is one at Acacia) or to a BCO-accredited laundry personnel in nearby areas. 

 

If our face-to-face class is extended, could we request for an extension of our stay in the dorm?

Yes. However, requests for extension will be subject to availability of slots and the approval of OSH’s Officer-in-Charge, through the Dormitory Manager. 

 

What are the policies on rebooking and cancellation? 

Requests for rebooking will be given lower priority, so please be definite about your dates before you even book. Requests for rebooking will also be subject to availability of slots.

 

For cancellations, notify the appropriate dorm management immediately. For male applicants, email Molave RH at molaveresidencehall.upd@up.edu.ph. For female applicants, email Kamia RH at kamiaresidencehall.upd@up.edu.ph

 

Note that if you cancel your booking more than twice for reasons not due to force majeure, dorm applications for the rest of SY2022-23 will no longer be entertained. If payment has already been made, a request for refund must be coordinated with the appropriate dormitory management via email as well. 

 

What existing health protocols will transients follow in the residence halls?

 

Due to the Covid-19 pandemic, every UP Diliman residence hall is implementing The New Normal Guidelines for UPD Residence Halls (2022) to ensure not just the cleanliness and orderliness of its premises, but also its sanitation and safety from community transmission. These guidelines are consistent with the 2010 Rules and Regulation Governing Residence Halls in UP Diliman, the 2012 Code of Student Conduct of UP Diliman, the Residence Hall Agreement, the latest UP Diliman COVID-19 Taskforce Circular, and the Philippine Genome Center Institutional Guidelines for the Implementation of COVID-19 Surveillance. 

 

Click here to access the New Normal Guidelines for UPD Residence Halls.

Other questions? Email us at dormapp.upd@up.edu.ph or

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