2010 GENERAL GUIDELINES ON ACCOMMODATION IN UP DILIMAN RESIDENCE HALLS

Approved February 7, 2011 by Chancellor Sergio S. Cao

A. Residence Hall accommodations are exclusively for bona fide students of the University during the time there are classes in a given semester, trimester and/or summer.

B. Accommodation shall be subject to the following:

1. Undergraduate and graduate student residents may be allowed to stay in residence hall/s for not more than the minimum number of years required to finish his/her degree according to the student’s respective program.
2. Full-time faculty of UP Diliman may be allowed to stay in residence halls for a maximum period of five (5) years if enrolled in a master’s degree program and for a maximum period of eight (8) years if enrolled in a doctoral program. However, the faculty student must submit an annual academic progress report certified by the program adviser and the Chair/Director of the College Graduate Office, and the renewal of faculty appointment in the case of nontenured faculty. Admission is for only one (1) program.

C. Admission is for one (1) academic year unless otherwise specified by the Office of Student Housing (OSH) and/or the Dormitory Admissions Committee (DAC). Every semester and summer term (if applicable), students are required to submit a certified true copy of their duly paid Form 5 of the current term to confirm their admission in the residence hall.

D. The Vice Chancellor for Student Affairs, upon recommendation of the Office of Student Housing (OSH), may designate certain residence halls as exclusively for freshmen, for females, for males, for graduate students, or for foreign students as the need arises.

E. Requirements of Applicants who may be given accommodation are the following:

1. Freshman Undergraduate Applicants

A. As much as possible, all freshman undergraduate applicants will be accommodated.

Every year, the Office of Student Housing (OSH) shall determine the number of slots that will be reserved for freshman undergraduate applicants in each residence hall.

B. Acceptance of freshman undergraduate applicants shall be subject to the review of the following:

1. Place of origin, and
2. STFAP bracket or income bracket.

In case of a tie in the ranking of applicants, the income shall be the basis for breaking the tie. (See Table 1 for the breakdown of points for freshman undergraduate applicants.)

C. An applicant for admission must submit the following documents:

1. OSH Form No. 1 (Application Form),
2. UP admission slip, and
3. Income Tax Return (ITR) of parents or Bureau of Internal Revenue (BIR) certificate of tax exemption.

2. First-time Applicants Who Are Not Freshmen

a. To qualify for residence hall admission, applicants must meet the following requirements:

1. Good scholastic standing as defined by the University: A student is in good scholastic standing if at the end of the semester s/he obtains a final grade of “3” or higher in at least 75 percent of the total number of academic units in which s/he is registered.
2. Academic load of at least 15 units for undergraduate students or six units for graduate students.

b. Acceptance of applicants shall be subject to the review of the following:

1. Place of origin
2. STFAP bracket or income bracket

In case of a tie in the ranking of applicants, the income shall be the basis for breaking the tie. In case of a further tie, the GWA of the applicants shall be used as the basis for breaking the tie.

c. An applicant for admission must submit the following documents:

1. OSH Form No. 1
2. TCG of the previous two semesters or certified CRS printout with GWA
3. STFAP bracket certification issued by the OSSS in the case of undergraduate students; ITR of the student or his/her parents/spouse or BIR certificate of tax exemption for graduate students.

d. A student from another campus

A student from another campus of the UP System who is duly cross-registered as a full-time student at UPD shall be subject to the admission priorities listed in E.2.

3. Applicants for Readmission

a. To qualify for readmission, applicants must meet the following requirements:

1. Good scholastic standing as defined by the University: A student is in good scholastic standing if at the end of the semester s/he obtained a final grade of “3” or higher in at least 75 percent of the total number of academic units in which s/he is registered.
2. Academic load of at least 15 units for undergraduate students or six units for graduate students.
3. Good behavior in the residence hall, defined as having no violation of the norms of conduct prescribed in residence halls.

b. Readmission of students shall be subject to the following:

1. Place of origin
2. STFAP bracket or income bracket

In case of a tie in the ranking of applicants, the income shall be the basis for breaking the tie. In case of a further tie, the GWA of the applicants shall be used as the basis for breaking the tie.

c. An applicant for readmission must submit the following documents:

1. OSH Form No. 1
2. TCG of the previous two semesters or certified CRS print-out with GWA.
3. STFAP bracket certification issued by the OSSS in the case of undergraduate students, income tax return of the student or his/her parents/spouse or BIR certificate of tax exemption and other supporting financial documents for graduate students.
4. Clearance (both financial and disciplinary cases) from residence hall manager.

4. Applicants to the International Center

Foreign students shall be given priority in the International Center. The number of residents of the same nationality should not exceed 20 percent of the total capacity of the International Center.

For purposes of these rules, a Filipino citizen whose permanent residence is outside the Philippines shall be considered a foreign applicant.

a. First-time foreign applicants

A first-time foreign applicant for admission must submit the following documents:

1. OSH Form No. 1
2. UP Admission slip

Admission of students shall be based on academic load. Graduate students should be enrolled in at least 6 units to qualify for admission. Undergraduate students should be enrolled in at least 15 units to qualify for admission.

b. Foreign applicants seeking readmission

Readmission of foreign students shall be subject to the following:

1. Good scholastic standing as defined by the University: A student is in good scholastic standing if at the end of the semester s/he obtains a final grade of “3” or higher in at least 75 percent of the total number of academic units in which s/he is registered.
2. Academic load of at least 15 units for undergraduate students or six units for graduate students.
3. Good behavior in the residence hall, defined as having no violation of the norms of conduct prescribed in residence halls.

c. A foreign applicant for readmission must submit the following documents:

1. OSH Form No. 1
2. TCG of the previous two semesters or certified CRS print-out with GWA
3. Clearance from residence hall manager

d. First-time Filipino applicants

The rules stated in E.2.b. shall apply.

e. Filipino applicants seeking readmission

The rules stated in E.3 shall apply.

f. Exchange students

An exchange student shall be admitted at the International Center subject to availability of space. He/She must present a certification of status as exchange student from the Office of Institutional Linkages (OIL) and/or the Office of Extension Coordination (OEC).

5. Applicants to the Centennial Residence Halls, Acacia Residence Halls and other Residence Halls managed by Outsourced Service Providers

Any student officially enrolled may be admitted to said residence halls provided they submit the following requirements:

1. OSH Form No. 1
2. Current Form 5

6. Applicants to the Acacia-Law Centennial Residence Hall

Admission to the Acacia-Law Centennial Residence Hall shall follow the order of priority listed below:

a. Students of the UPD College of Law (UPDCL) who are currently enrolled

b. In the first trimester, graduates of the UPDCL who completed their requirements for graduation in the immediately preceding Academic Year, and who are attending UPDCL Bar examinations review classes. If admitted, they may stay not later than the last day of the first semester.

c. In the first semester, graduates of the UPDCL who completed their requirements for graduation earlier than the immediately preceding Academic Year, and who are attending UPDCL Bar examinations review classes. If admitted, they may stay not later than the last day of the first semester.

d. Graduate students of other UPD academic units

e. Senior and junior undergraduate students of other UPD academic units.

Applicants must submit the following documents:

a. OSH Form No. 1

b. Current Form 5 of student applicants or proof of enrollment in the UP College of Law Bar Review for Bar reviewees.

7. UP Personnel Applicants

In general, the rule for graduate students in E.2 and E.3 shall apply.

UPD full-time faculty are subject to the rule stated in B.2 above. Should they choose to apply in Kamagong Residence Hall, they shall enjoy the following discounts: 50 percent for PhD students and 30 percent for MA/MS students.

Other UPD personnel who are enrolled in graduate programs in UPD may enjoy the same discounts if admitted to Kamagong Residence Hall.

8. Special Admissions

A. Varsity Athletes

Seventy slots are awarded to Varsity Athletes every year with a waiver of dorm fee. They must be endorsed in writing by the Varsity Athletic Director and the Dean of the College of Human Kinetics. Confirmation of their admission is subject to the submission of the following requirements:

1. OSH Form No. 1
2. TCG of the previous two semesters or certified CRS printout with GWA except incoming freshmen
3. Clearance from residence hall manager if for readmission.

B. Transients

Other applicants who do not fall under the above-stated categories may be admitted as transients, subject to the availability of space and approval of the OSH. The following are allowed as transient residents:

1. Residents staying in the residence hall after the last date of check-out.
2. Parents or guardians of residents, provided that the transient period shall not exceed five days.
3. Student delegates to seminars, conferences, meetings or activities of like nature, sponsored by the UP or any of its academic units, for the duration of the seminar or conference attended.

Table 1. For freshman undergraduate applicants

Table 2. For first-time applicants who are not freshmen

Table 3. For students applying for readmission

Table 4. For applicants to the International Center